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Attendance and calendar options must be set before using the attendance chart. Color options may also be set for your attendance categories. Refer to Setting Options for help with this.

Each column of the chart represents a single date in the calendar for the class. Column numbers indicate the day numbers into the term. No-school days are grayed and cannot be selected.

To filter the dates displayed in the chart, use the menu to the left of the first column number. You can choose between showing all days, the current day, current week, current month or a selected range of dates. If the current day, week or month is selected, the actual dates will automatically change at the right times.

To quickly hide all dates but one, click on the date. When only one date is visible, use the horizontal scroll bar to scroll through all dates while keeping only a single date visible at a time. To return to the normal view, click the date again.

To resize the space for the date titles, press and drag the thick, horizontal line below the titles up or down.

Be sure to display the attendance codes on the tool bar. This lets you know what marks can be typed and allows you to enter marks by clicking. To display these codes, press on the small triangle to the left of the class menu.

Click on the triangle (circled above) to show the row of attendance marks.

To add a note to an attendance mark, double-click on a cell to open the student note view of the Summaries window. You may find it helpful to press on the Clipboard tool in this window and choose • Attendance Note ([Date: MO/DY/YEAR]). This text will be pasted into the text field with the actual date.

Attendance can be exported over you school’s network. Refer to the section Exporting Attendance for information on this.

To print the attendance chart, choose Print from the File menu. Under the Chart tab, select and print the Attendance Chart report.

To combine attendance data from multiple terms, refer to Working with Terms.

The Attendance Chart