You can change the names or other data in student records. You can change order, delete, withdraw and transfer your students. This section explains how to perform these basic tasks.

To change a student’s name or other record data:

1. Open the record by double-clicking on the student’s name in any chart except the seating chart.
2. Edit the name or other data. Click Done.
3. Repeat these steps for each class in which the student data should be changed.

To change the order of your students, do one of the following:

• Press on a student’s name in the score, attendance or student chart and drag up or down.
• Choose Sort Students from the View menu. You can sort in a variety of ways.
• Click the Sort tool to sort by name. In the seating chart this tool sorts randomly.

To delete a single student:

1. Click on the student’s row number (to the left of the name) in one of the charts.
2. Click the Delete tool or press the delete key.
3. Repeat these steps for each class in which the student is to be deleted.

To delete multiple students:

1. Choose Delete Student from the Tool menu.
2. Select the students in the list. Click the Delete button.
3. Repeat these steps for each class in which the student are to be deleted.

To withdraw a student:

1. Open the student’s record by double-clicking on the student’s name in one of the charts.
2. Use the Status menu to select either WD (grayed) or WD (hidden) and click Done. If you choose WD (grayed), the student will remain visible in the charts but will appear grayed and the data will not be editable. The letters WD are appended to the name of the withdrawn student. If you choose WD (hidden), the student will be removed from all charts but will remain in the Records window.
3. Repeat these steps for each class in which the student is to be withdrawn.

FAQ: How do I reshow a student once the status has been set to WD (hidden)?

To transfer a student when classes match:

If the two classes match exactly (assignment order, assignment settings, calendar settings, score footnotes, etc.), it is easy to transfer a student using the Copy Class Data window. Refer to the section titled Copying Students to other Classes for help with this. You could also use basic copy and paste as follows:

1. Select the student’s row number (to the left of the name) in one of the charts.
2. Choose Copy from the Edit menu.
3. Switch to the class the student is transferring to. If this class is in another gradebook, be sure you don’t quit Easy Grade Pro. Rather, choose Close from the File menu and then open the other gradebook.
4. Select the row number where you want to insert the student.
5. Choose Paste from the Edit menu.

To transfer a student when classes do not match:

Transferring a student is more difficult when the classes don’t match. If possible, print out scores and attendance charts and retype the data into the proper columns. If this is not be possible, you may want to add a new assignment column used solely to give the student a transfer grade. Use an assignment name like Tommy’s Transfer Grade. Set the assignment’s maximum score to 100. Set the assignment’s points value to the sum of all the points currently in the class. This will ensure that the student’s transfer grade has the same weight as all the assignments currently in the class. Set the assignment’s progress report option to Include if student has score. In the score cell for this student, enter the transfer percent. If you use category weighting in the class, you may need to follow these steps for each of the categories.