Adding Students to a Class by Typing

Open the Records window to the first empty student record. There are four ways to do this: 1) click the Type Student Names button (shown above); 2) choose Add Student from the Tool menu; 3) click the large Add Student button found in the charts; or 4) click the Add Student tool on the tool bar.


Type the Last name and press tab. Type the First name and press tab. Notice that after both names are typed, the Next Student >> button that leads to the next record becomes highlighted. Any highlighted button can be selected by pressing the enter key. After the names have been entered, you can move to the next student by pressing this key. Be careful: if you press enter intending to move down to the next field in this record, you will actually move to the next student’s record. If this happens, click the << button.




(Optional) Enter the ID and press tab. The small button to the right of the ID number field opens a window where automatic ID numbers can be set.


(Optional) Set the student’s gender. Gender is used in filters that show and hide certain students and in clipboard text when Easy Grade Pro must choose the proper pronoun when generating text.


(Optional) Edit the student’s status. You may choose between Active, WD (grayed) and WD (hidden). WD is an abbreviation for withdrawn.


(Optional) Edit the student’s grade scale. Grade scales can be set up in the Class Options window.


(Optional) Edit the student’s report language. This option affects the titles and labels used in progress and missing work reports. Report labels can be edited in the Gradebook Options window.


(Optional) Edit the Custom Labels and Custom Data fields. There are twelve custom data fields. You can set the labels of these fields as well as enter any kind of information. You might include phone number, parent name, address (to be used in mailing labels), reading group, etc.


(Optional) Enter a Website Password. The password is used to gain access to Easy Grade Pro’s HTML Multi- and Single-class Website reports. It is not used with any other internet reports. Additionally, the password is used as a filter when creating these reports: only students with passwords will have reports created. The case of the password is not important but it must consists of numbers and letters only. No spaces are allowed. It must be at least six but no more than twenty-four characters in length. The small button to the right of the Website Password field opens a window where automatic passwords can be set.


(Optional) Enter Email Address #1 and Email Address #2. These are used when emailing reports to students, parents or guardians. If all or most of your students have the same domain ( i.e. @orbissoft.com ), then you may omit it. A default domain can be set up in the Email/Internet window that will get used for any student with an incomplete email address in these fields.


Press enter or click Next Student to move to the next student or click Done.

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