This section explains the Report Card Data export format found in the Export window of Easy Grade Pro. This format can be used to export student data to a general-purpose database program so that custom report cards can be printed.
The Report Card Data format consists of 157 fields (listed to the right). Virtually every piece of data about a student is included (other than individual attendance marks and assignment scores). Even the text found in the Summaries window is included. This format results in a tab-delimited text file.
In most cases, this format cannot be used with the expensive, out-of-the-box school administration programs. Such programs have very specific data formatting requirements and lack the flexibility to handle the data in the 157 fields.
Rather, this format is to be used with general-purpose database programs, ones that offer rich sets of tools for importing, sorting, searching, data manipulation and form creation. These powerful programs are relatively inexpensive and are available for both Macintosh and Windows computers. However, using one of these programs to create a well-designed database requires much skill and time. This task is best left to experts.
Once set up, it can be fast and easy to print your school’s report cards using data from files created using Easy Grade Pro’s Report Card Data format.
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1 Last Name, First
2 Last Name
3 First Name
4 ID
5 Gender
6 Status
7 Grade Scale
8 Language
9 Student Custom 1
10 Student Custom 2
11 Student Custom 3
12 Student Custom 4
13 Student Custom 5
14 Student Custom 6
15 Student Custom 7
16 Student Custom 8
17 Student Custom 9
18 Student Custom 10
19 Student Custom 11
20 Student Custom 12
21 Class Name
22 Class Weight
23 Class Custom 1
24 Class Custom 2
25 Class Custom 3
26 Class Custom 4
27 Class Custom 5
28 Class Custom 6
29 Class Custom 7
30 Class Custom 8
31 Overall Points
32 Overall %
33 Overall Grade
34 Class Rank
35 Class Average %
36 Class Average Grade
37 Current Term Points
38 Current Term %
39 Current Term Grade
40 Category 1 Points
41 Category 1 %
42 Category 1 Grade
43 Category 2 Points
44 Category 2 %
45 Category 2 Grade
46 Category 3 Points
47 Category 3 %
48 Category 3 Grade
49 Category 4 Points
50 Category 4 %
51 Category 4 Grade
52 Category 5 Points
53 Category 5 %
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54 Category 5 Grade
55 Category 6 Points
56 Category 6 %
57 Category 6 Grade
58 Category 7 Points
59 Category 7 %
60 Category 7 Grade
61 Category 8 Points
62 Category 8 %
63 Category 8 Grade
64 Category 9 Points
65 Category 9 %
66 Category 9 Grade
67 Category 10 Points
68 Category 10 %
69 Category 10 Grade
70 Category 11 Points
71 Category 11 %
72 Category 11 Grade
73 Category 12 Points
74 Category 12 %
75 Category 12 Grade
76 Category 13 Points
77 Category 13 %
78 Category 13 Grade
79 Category 14 Points
80 Category 14 %
81 Category 14 Grade
82 Category 15 Points
83 Category 15 %
84 Category 15 Grade
85 #Missing Assignments
86 Completed Work Points
87 Completed Work %
88 Completed Work Grade
89 Term 1 Points
90 Term 1 %
91 Term 1 Grade
92 Term 2 Points
93 Term 2 %
94 Term 2 Grade
95 Term 3 Points
96 Term 3 %
97 Term 3 Grade
98 Term 4 Points
99 Term 4 %
100 Term 4 Grade
101 Term 5 Points
102 Term 5 %
103 Term 5 Grade
104 Term 6 Points
105 Term 6 %
106 Term 6 Grade
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107 Term 7 Points
108 Term 7 %
109 Term 7 Grade
110 Term 8 Points
111 Term 8 %
112 Term 8 Grade
113 Term 9 Points
114 Term 9 %
115 Term 9 Grade
116 Term 10 Points
117 Term 10 %
118 Term 10 Grade
119 Master Attendance 1
120 Master Attendance 2
121 Master Attendance 3
122 Master Attendance 4
123 Master Attendance 5
124 Master Attendance 6
125 Master Attendance 7
126 Master Attendance 8
127 Master Attendance 9
128 Master Attendance 10
129 Attendance 1
130 Attendance 2
131 Attendance 3
132 Attendance 4
133 Attendance 5
134 Attendance 6
135 Attendance 7
136 Attendance 8
137 Attendance 9
138 Attendance 10
139 Attendance 11
140 Attendance 12
141 Attendance 13
142 Attendance 14
143 Attendance 15
144 Today’s Date (short)
145 Comment 1 (number)
146 Comment 2 (number)
147 Comment 3 (number)
148 Comment 4 (number)
149 Comment 5 (number)
150 Comment 6 (number)
151 Comment 1 (text)
152 Comment 2 (text)
153 Comment 3 (text)
154 Comment 4 (text)
155 Comment 5 (text)
156 Comment 6 (text)
157 Student Summary Note |