Exporting
Exporting is typically used to transfer student grade data to a program used to print report cards, but it can also be used to transfer all kinds of student information to word processor, spreadsheet or database software to take advantage of the unique tools of these programs. When exporting, you can create two types of files: Easy Grade Pro gradebooks and text files. Text is a standard file format that many programs use for transferring data to other programs.
To export:
- Select Export from the File menu or use the Export tool
to open the Export window. The Export window has two tabs. Under the first tab, you’ll find export formats that are built-in. Under the second tab you’ll find user-defined and other editable formats. A format is used to specify the fields of the data to be exported.
- (Optional) If the format that you need is not present, you can create one by first clicking the Other Formats tab and then clicking the New Format button. For help in creating a format, refer to the section Creating Formats for Importing and Exporting.
- Select the classes to be exported from the list on the left. Select the students to be exported using the menu below the list.
- Select a format and click Next. What happens after clicking depends on the selected format. The formats include:
• Export One Class. Use this format to create a new gradebook with a single class. This can be used to create a file with data to be imported into another gradebook.
• Export Gradebook Template. Use this format to create a new gradebook that has only the settings from the gradebook options, class options, comments windows. The template can be used by others when starting their gradebooks.
• Export Attendance. This format is usually not selected directly because it is automatically used whenever the Export Attendance tool is selected from the tool bar. For help, refer to the section Exporting Attendance.
• Export Report Card Data. This format can be used to export student grade data to database software that prints custom report cards. This is explained in detail in the section Using the Report Card Data Format.
• Export Summary Comments. Use this format to create a text file of the list of comments found in the Summaries window.
• Export Standards List. Use this format to create a text file of the standards in a class.
• Export XML Gradebook. This format allows you to export virtually all student data from one or more classes in an XML format. Although this data will not be usable by most off-the-shelf programs, district programmers or programmers at other software companies can write their own programs to take advantage of this data for your benefit. For example, a program could be written to gather the student standard grades from the XML files created by multiple teachers for analysis of student performance on state standards.
• Other Formats. The formats that appear under the Other Formats tab can only be used to export student data to text files. There is a small blue arrow above the list of formats which allows you to duplicate or create a plug-in of a format. A plug-in is a small file that makes it easy to distribute a format to other Easy Grade Pro users. See Using Plug-ins for additional information.
- If the Export Preview window appears, verify the data and click the Export button.
