Using Edline
Edline provides a complete Internet platform that serves as your school’s website or as a companion website. It allows easy uploading of student reports directly from Easy Grade Pro making it the easiest way to regularly upload reports. For information view www.edline.com or call 1-800-491-0010. Once your Edline account has been set up and your school’s classes and students have been defined, you’ll be able to begin downloading classes and uploading student reports.
To download classes and students:
- Create a new gradebook but do not add classes to it. For help with this step, refer to the section Starting a New Gradebook on page 19. You do not need to add classes yet.
- When the Guide Me: No Classes window appears, click the Edline Class Data Sync button. Or, choose Email/Internet from the File menu.
- From the Action menu, choose Sync Classes with Edline and click the Sync button. Follow the prompts that appear. To update your class rosters at a later date, choose Email/Internet from the File menu and repeat this step.
To prepare your classes for uploading reports:
If you downloaded classes and students from Edline using the Sync Classes with Edline tool, then your gradebook is already set up for uploading reports. Otherwise, you will need to enter ClassIDs for all classes and IDs for all students before uploading. Here’s how:
- Obtain lists of ClassIDs and student IDs from your school.
- To enter ClassIDs, choose Records from the Chart menu and select the Classes tab. Find the Custom Data title. Enter the ClassID into the first row under Custom Data unless you are directed by your school to use a different row. Switch to the next class and repeat this. Continue until all classes have ClassIDs.
- To enter student IDs, choose Student from the Chart menu. Find the ID column and enter all student IDs. Continue until all students have IDs in all classes.
To upload reports:
- Choose Email/Internet from the File menu or click the Internet tool
to open the Email/Internet window.
- From the Action menu, select Upload Reports to Edline.
- From the for menu, select the classes. If you select the last item, be sure to select one or more classes from the list below the List tab.
- Select the Options tab and set the Edline Options:
• The Edline Report/Folder Name is the name of the folder to hold the reports on Edline. This name will be visible to viewers. You can use one or more folders for different reports such as Quarter 1 Reports, Quarter 2 Reports, Final Reports, Missing Work Reports, November Grades, etc. If you want to upload reports that replace older reports for your student, use the same name for the folder. If you want to upload reports that do not replace older reports, use a new folder name.
• From the Get Edline ClassID from menu, select the field in the Records window that is holding the ClassID. Select the first item unless your school directs you to select something else.
- If you turn on the Include Multiple Classes (in each report) option, then you will need to enter a special ClassID into the Edline (multi-class) ClassID field. Don’t do this unless your school directs you to do so and provides you with a special ClassID. You must also enter an Edline (multi-class) Class Title (i.e. Ms. Demo’s 6th Grade).
- Set the remaining report options under the Options tab as desired.
- Click the Upload button. If you are not using an always on connection to the internet, be sure to connect before clicking Upload. Easy Grade Pro will open your web browser to the Edline server and send the reports. During the process you will be prompted to enter your Edline screen name and password.
- View one or more reports. To view the reports, log into Edline and go to the home page for any class whose reports you uploaded. Click on the name of the report folder in the Contents box. You will see a list of reports. The title of each report is the student’s name. To view an individual report, click on a student’s name. You, as the teacher, will see all the reports. When students and parents click on the folder, they will only see their own reports.