Using Website Reports
Easy Grade Pro’s Website Reports are for individual teachers and for schools that want a free and secure way to post student reports for viewing on the internet. Easy Grade Pro creates the reports and the security pages. The reports can then be transferred to your school’s web server or to web space provided by an ISP using ftp or some other means.
To gain access to a report, the viewer must enter the student’s name and password. Security comes through the use of encrypted student report names and Javascript built into web browsers. For best security, we recommend that reports are not viewed using computers shared by others in a public environment because the browser history stored by web browsers may allow access to reports previously viewed. This risk can be substantially reduced if the browser history is turned off.
To set up Website Reports with password security:
- Choose Student from the Chart menu and enter passwords in the Password column. Not only are passwords used to gain access to reports on the internet, they are used as filters when creating reports: students without passwords are skipped. Passwords may consist of letters and numbers and must be between six and twenty-four characters in length. They are not case sensitive.
FAQ: I’ve imported passwords. Why aren’t they showing up?
- Choose Email/Internet from the File menu or click the Internet tool
to open the Email/Internet window (shown below).
- From the Action menu, select Create Website Reports.
- From the for menu, select the classes. If you only teach one class or if you wish to post only one class online, then select the first item. Most teachers will select the second item to include all classes in the current term. If you select the last item, be sure to select one or more classes from the list below the List tab.
- Set options under the Options tab. The effects of most options are instantly viewable in the preview to the right. The Security Page Options are exceptions. The security page is a password page where the viewer must choose a class, enter a name and password. Use the Include Greeting Text option to create a message for this page. Use the Include Teacher Email to enter your email address if you’d like it to appear as well.
FAQ: How can I ensure that I don’t compromise the privacy rights of my students?
- Click the Create button. Follow the prompt to create a folder on your desktop. Give the folder an exact name such as ‘teacher name’ Grades. Perhaps your school will provide you with a name. Easy Grade Pro will automatically create the main page, named index.html, other special files and a folder with reports for each class. Be sure to use the same folder name every time you create reports so that the link that you set up to your index.html does not break when uploading new reports.
FAQ: Why don’t I see an index.html page in each folder?
- Quit Easy Grade Pro.
- (Optional) To view the reports before uploading them to your web server, find the folder you created with the reports, open it and double-click on the index.html page. If it doesn’t open, first open your web browser, choose Open from the File menu, then navigate to the index.html page and open it.
- Transfer the folder of reports to your web server. If you will be posting grades on your school server, your school may provide you with the instructions to complete this step. If you will be posting grades on your ISP’s web server, then you will likely need an ftp program to upload the folder. FTP programs are commonly available at computer software stores. Your ISP will be able to provide you with the settings that you’ll need for your ftp program. If your web layout program includes an ftp program, you may be able to use it to upload the folder of reports to your web server.
- Using a web layout program, provide a link from you school’s web page or a personal web page to the index.html page within your folder of grade reports on your web server. The web layout program will have instructions on how to set up links.
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