Once you have entered email address for your students and have entered Email Setup options, you are ready to begin emailing. Here’s how:

1. Choose Email/Internet from the File menu. The Email/Internet window will open.
   
   
2. From the Action menu, select Email Student Reports.
   
   
3. From the for menu, choose which students are to receive emails. Students without email addresses will be automatically omitted. If you select the Students selected in the list option, then click the List tab and select the desired students. Hold down the Ctrl (Windows), Command (Macintosh) or shift key to select multiple students.
   
   
4. Select the Options tab. In the Email Subject field, enter the text that you would like to have appear in the receiver’s email program in the Subject field. If you would like to have the student’s name or ID also appear in the subject, set the with Student menu appropriately.
   
   
5. Set the Email To options. At least one item must be selected. It is strongly recommended that, at first, you send all emails to yourself exclusively until you are happy with the results. Then send emails to others.
   
   
6. Set all desired options in the Report Options section of the list of options. As you make changes, they will be reflected in the preview pane to the right.
   
   
7. Click the Send button to begin emailing. If this button is disabled, then check your Email Options to ensure that you have everything set up properly. Also, make sure that, if you are emailing only to students selected in the list, you have at least one student selected.
   
   
8. (Optional) Click the Email Log button to open the window where you can view the results of all email attempts. This window can be especially helpful if errors occur so you can determine which students were sent emails.
   
   

FAQ: I’ve emailed reports successfully but some receivers explain that they can’t view them. How come?

FAQ: Why am I getting an Email Server is not responding properly error message when I attempt to email reports?