Combining Terms (Class Options: Term)
At any time, you can combine your students’ grade and attendance data from two or more terms to produce multi-term totals. Once combined, you can view summaries and print reports that include the totals and individual term data.
To set or edit term options:
- Switch to a class in your current term.
- Choose Term Tools->Combine Terms from the Tool menu. The Term view of the Class Options window will open (shown above).
- You must decide to combine your term data using weights or points. Select weights if you want each term to have a set value. Don’t use this method unless you are at or near the end of the current term because temporary grade distortions can occur when the current term has only a few assignments. Select points if you want the terms to be combined by summing all the points that a student has earned. This option is not available if any of the classes being combined uses category weighting.
- Choose to match the students across classes by ID or name. Each student’s ID number or name must be completely identical in all terms.
- Carefully select the prior-term classes by pressing on one or more menus below the name of the current class. When selecting classes, you must choose between combining the term or the overall grade. In most cases, you should choose Term. However, if one of the classes you are combining has term options set in it, you may want to choose Overall instead.
Here is an example to explain the difference between Term and Overall. Let’s say your gradebook has five terms as follows: Quarter 1, Quarter 2, Quarter 3, Quarter 4 and Year. In the Quarter 2 class, you combine Term grades from Quarters 1 and 2. In the Quarter 4 class, you combine Term grades from Quarters 3 and 4. In the Year class, you could combine Term grades from Quarters 1, 2, 3 and 4 but you could, instead, combine Overall grades from Quarters 2 and 4.
- If you have selected Combine grades using weights, enter the term weights in the Weights column. They must sum to 100%.
- Click Done. Easy Grade Pro will go to each of the prior-term classes and try to match the students. Whenever a match is found, the student’s points, grade and attendance totals for that term are copied to and combined with the current class. A window will appear listing any students that could not be found in prior terms.